Announcements

SPECIAL ANNOUNCEMENT 📣📣

 Luncheon Info

The April Luncheon will be April 11th.  The entrée will be Grilled Chicken w/Peaches & Goat Cheese, with Jasmine rice pilaf. There will be cookies for dessert.

Luncheon will be a buffet at a cost of $20.

Our preferred method of payment is a check made payable to ANC.

The deadline for March reservations is Thursday April 6th by 12:00 noon.

 

For reservations or cancellations, either email [email protected] or call

Debbie Fenton A-L 803-262-7397

Dominique Corbett M-Z 860-416-0231

 

Greeters will be Ellen Browne and Deborah Cross

PROGRAM INFO

Our speaker in April will be Dr Gary Senn, director of the Ruth Patrick Science Center. He will discuss science education at USC in AIken.

Anyone interested in filling the opening for Publicity should contact Linda Kanc, [email protected] 

 

 

Welcome to Aiken, South Carolina!

Representing true southern hospitality and charm, the Aiken Newcomers' Club (ANC) provides a valuable service to the residents of Aiken, South Carolina and surrounding regions. ANC does not limit its members to actual newcomers to the area, but rather offers an opportunity for women to socialize, represent Aiken, and give back to the community.

We have many activities and events but our regular monthly meeting is a Luncheon meeting held on the 2nd Tuesday of each month at Newberry Hall, 117 Newberry Street SW.  The doors open at 9:30 AM; meeting begins at 10:15 AM.  Click here to see more information about our Luncheon meetings. 

Our Mission Statement:

Aiken Newcomers' Club shall provide opportunities to its members to become acquainted with other members, as well as with the many community activities and functions. 

The Club will undertake and complete charitable, humanitarian, and social welfare projects, while being nonpartisan, nonsectarian, nonpolitical, and nonprofit.

~~

         

  PROPOSED CHANGES TO BYLAWS 

The ANC Board is proposing changes be made to the ANC bylaws. The changes will only affect Articles VIII through XII - Articles I through VI remain unchanged.

The additions are Bolded and Italicized - the deletions are stricken through with a line.

Please review the following proposed changes before the April 11th luncheon which is when there will be vote for the general membership.

 

Article VIII

 -  OFFICERS -

 

The officers of the Club shall be President, First Vice President, Second Vice-President, Secretary, Co-Treasurers, and Past President.  They shall be known as the Executive Board.

 

Article IX

- DUTIES of OFFICERS -

 

All Officers must have basic computer skills, for example, Word, EXCEL Spreadsheets and email, and shall ensure compliance with ANC By-Laws.  Position descriptions with details of tasks and times are available on the website, from the Secretary or from the Parliamentarian.

 

President:

  1. Shall be President of the Executive Board.
  2. Shall conduct each General Meeting and Board Meeting.
  3. Shall conduct the Annual Joint Board Meeting.
  4. Shall deliver the welcome address at the Annual New Member Tea.
  5. Shall act ex officio member of each committee.
  6. Shall have the authority to approve Standing Committee Chairs.
  7. Shall be authorized to sign checks.
  8. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

First Vice President:

  1. Shall serve as Program Chair for months of September through May.  [No summer programs]
  2. Shall be prepared to take over all the duties of the President in her absence.
  3. Shall automatically become the President at the end of her service as First Vice President.
  4. Shall send thank-you notes to all speakers/ presenters of programs.
  5. Shall coordinate the Club fashion show.
  6. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Second Vice President:

  1. Shall serve as Hospitality Chair and preside over meetings in the absence of the President and the First Vice President.
  2. Shall automatically become the First Vice President at the end of her service as Second Vice President.
  3. Shall welcome new members and guests at all of the meetings and appoint greeters at each meeting.
  4. Shall be in charge of the New Member Tea.
  5. Shall be in charge of the Club’s Goodwill Ambassador Program.

 

Secretary:

  1. Shall record all minutes of General Meetings and Board Meetings.
  2. Shall provide copies of the General Meeting minutes to interested members as they are not read aloud.
  3. Shall develop the agendas based upon Board input for General Meetings and Board Meetings.
  4. Shall send all minutes of General Meetings and Board Meetings to Website Committee for posting on the website.
  5. Shall prepare letters for President and Co-Treasurers as needed.
  6. Shall maintain electronic records of agendas, letters, and minutes.
  7. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Co -Treasurers:

  1. Shall receive all dues and fees for the Club and shall pay all bills up to $250.00 and get receipts for same. All amounts over $250.00, except for monthly General Meeting expenses and pre-approved trips, requires prior approval from the Board.  Any amount under $100.00 does not require advance Board approval.
  2. Shall present a treasurer’s report at all meetings and upon the request of the President.
  3. Shall be authorized to sign checks.
  4. Shall prepare a proposed budget showing probable income and expenditures and present proposed budget to the Board at the August Board meeting and to the General membership on the website.
  5. Shall present year end treasurer’s report to accountant for tax exempt filing.
  6. Shall prepare a proposed budget, based on officer's and Standing Committee's Budget Request Forms for approval at the August Board meeting and the September General meeting.  The budget will be posted on the website for review by the general membership one week prior to the September General Meeting. 
  7. Budgets will be reviewed, and, if necessary, revised at the January Board meeting.  

 

 

Past President:

  1. Shall serve in an advisory capacity only.
  2. Shall provide perspective to the current Board from previous years.
  3. Shall be Chair of the Nominating Committee.
  4. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Article X

- Standing Committees -

All Chairs must have basic computer skills, for example, Word,

EXCEL Spreadsheets, and email.  Position descriptions with details of tasks and times are available on the website, from the Secretary or from the Parliamentarian.

 

Section I —

There shall be the following Standing Committees:

 

Inspirational Leader: 

  1. Shall deliver an inspirational message at each General Meeting and at special events upon request.
  2. Shall lead the Pledge of Allegiance at each General Meeting.
  3. Shall present a selection that is nondenominational or nonpolitical.
  4. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Community Service:

  1. Shall document all written charitable requests and recommend charities by which the Club can best provide monies for community service organizations.
  2. Shall oversee fundraising opportunities including 50/50.
  3. Shall write for publication articles announcing monthly collections.
  4. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Luncheon:

  1. Shall provide and implement procedures for obtaining reservations for luncheons and select menus.
  2. Shall solicit volunteers each month to be contacts for luncheon reservations and cancellations.
  3. Shall obtain and provide monthly menu to the Website Committee.
  4. Shall organize procedures and provide requirements for day of luncheon, i.e., number of reservations, tables needed.
  5. Shall collect all fees for lunch from members and guests and turn the money over to a treasurer.
  6. Shall contact “no shows” to collect luncheon money. 
  7. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Membership:

  1. Shall collect all dues from new and renewing members and turn money over to a Co-Treasurer.
  2. Shall offer name tags to members at the expense of the members.
  3. Shall keep the Newcomers’ membership list confidential by using secure log in for members only on the website.
  4. Shall welcome new members and help them to learn about Special Interest Group and other ANC activities.
  5. Shall update membership packets as needed.
  6. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

Membership Directory Manager:

  1. Shall maintain an Excel Membership Directory monthly.
  2. Shall distribute via email an updated directory as Excel and PDF to appropriate Committee Chairs on a timely basis.
  3. Shall prepare a printable PDF listing of the Membership to be posted on the Club website.
  4. Shall perform updates to the searchable Membership Directory on the Club website.
  5. Shall add new members to the email contacts and correct email addresses as needed.
  6. Shall backup all files on a USB drive.
  7. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Parliamentarian:

  1. Shall help establish and maintain order at meetings.
  2. Shall assure parliamentary procedure:

                a. Order of business.          

                b. Adherence to By-Laws.

  1. Shall coordinate maintenance of position descriptions on the website.
  2. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

Publicity:

  1. Shall prepare publicity items regarding Club activities and programs for the press, as well as maintain a history of articles and pictures.
  2. Shall take photos of Club meetings and related activities and have them posted on the Club website.
  3. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

Social:

  1. Shall arrange social gatherings for the Club.
  2. Shall provide information for publication and photos to be posted on the Club website.
  3. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

Special Interest Groups:

  1. Shall communicate interest group opportunities to members.
  2. Shall assist with the organization and coordination of new special interest groups.
  3. Shall support group Chairs and provide information on interested new members.
  4. Shall verify with group Chairs that special interest participants are ANC members.
  5. Shall provide information and photos for the ANC website.
  6. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

Sunshine:

  1. Shall send cards to Club members appropriate to the occasion (e.g. get well, sympathy, thinking of you).
  2. Shall record in the Sunshine Log the recipient, type of card, and date sent.
  3. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting

 

Hospitality Committee

  1. Shall welcome new members and guests at all of the meetings and appoint greeters at each meeting.
  2. Shall be in charge of the New Member Tea.
  3. Shall be in charge of the Club’s Goodwill Ambassador Program.
  4. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

Website Committee

  1. Shall manage the Club’s website.
  2. Shall coordinate posting of General Meeting information, photos, articles and other information to the Club website.
  3. Shall send email messages to the entire Club membership.
  4. Shall provide a single contact to the website developer.
  5. Shall prepare a proposed budget for regular expenditures and new initiatives for the August board meeting. 

 

 

Section II —

Chairs of Standing Committees shall be appointed in May to serve for a minimum of one year starting June 1

 

 

Article XI

- DUTIES of the BOARD OF DIRECTORS -

 

  1. The Executive Board shall consist of the President, First Vice President, Second Vice President, Secretary, Co-Treasurers and Past President.
  2. The Board of Directors shall be composed of the elected officers of the Club and the Chairs of the Standing Committees.
  3. The Board is the governing body of the Club.
  4. The Board fills vacancies of its members by appointment, and appointees hold office until the next election.  This is with the exception of the office of the President, which is automatically filled by the First Vice President.
  5. The Board shall exercise general supervision of business of the Club and shall authorize the payment of all bills as detailed in the job description for Co-Treasurers.  All decisions made by the Board are final
  6. It is the duty of all officers and Standing Committee Chairs to submit a report of each project undertaken during their term in office at the Joint Board meeting in May. They shall give assistance to their newly appointed Chair, if requested, to help the Club continue to function smoothly.
  7. The Board must approve any use of the Club logo.

 

Article XII

- AMENDMENTS and RULES -

 

Section I — Rules of Order: Robert’s Rules of Order, Revised, shall be the parliamentary authority for all matters of procedure not specifically covered by these By-Laws.

 

Section II Quorum:  A quorum shall consist of at least 4 of the 6 executive members present, provided proper notice of the luncheon meeting or Board meeting has been given.

 

Section III Amendments:  These By-Laws may be amended at any general meeting by a two-thirds vote of those members present, provided that notice of the proposed change has been given to the members at least a week before the general meeting at which the vote is to be taken and following a discussion at said meeting.

 

Section IV — In the event the Aiken Newcomers’ Club disbands, all monies from the Club will be dispersed to community services as designated by the Board.

Contacts:

President -                  Melissa Denardo    [email protected]                                                               

1st Vice President -   Carol Wood             [email protected]

Co-Treasurers -           Jeanne Majidi          [email protected]

                                        BJ Schreier              [email protected]